Construction File Handoff Checklist

Run this before you send the day's files from the jobsite to the office. It takes two minutes and stops the office from chasing you tomorrow.

Before you send

• Every file is named clearly (job number, area, type, date)
• Files are grouped into one packet, not scattered across messages
• A short cover note says what this is and what the office needs to do
• Nothing personal or unrelated is mixed in

Photos and video

• Site progress photos for today's work
• Photos of any issue, damage, or safety concern, with context
• Deliveries photographed with the ticket visible
• Drone or aerial footage exported and included (or noted as sent separately)
• Large photo sets zipped, not sent one by one
• Photos are oriented correctly and in focus

Reports and documentation

• Daily report or daily log completed and attached
• Timesheets or crew counts if required
• Delivery tickets and packing slips
• Inspection reports or test results received on site
• Any signed field authorizations or change directives
• Quantities and production numbers recorded

Submittals, RFIs, and drawings

• Any RFI raised on site is written down and included
• Marked-up drawings or as-built redlines scanned or photographed legibly
• Submittal samples or product data photographed
• Field measurements the office asked for

Final check

• Total file count looks right for the day
• Largest files finished uploading (did not stall)
• You received a receipt or confirmation that the packet was received
• The packet is assigned to the right office person