# Construction File Handoff Checklist

Run this before you send the day's files from the jobsite to the office. It takes two minutes
and stops the office from chasing you tomorrow.

> Free template from RoverDrop (https://roverdrop.com/resources/construction-file-handoff-checklist).
> Edit it to match your project's requirements.

Project / Job number: _______________  Date: _____________  Submitted by: _______________

## Before you send

- [ ] Every file is named clearly (job number, area, type, date)
- [ ] Files are grouped into one packet, not scattered across messages
- [ ] A short cover note says what this is and what the office needs to do
- [ ] Nothing personal or unrelated is mixed in

## Photos and video

- [ ] Site progress photos for today's work
- [ ] Photos of any issue, damage, or safety concern, with context
- [ ] Deliveries photographed with the ticket visible
- [ ] Drone / aerial footage exported and included (or noted as sent separately)
- [ ] Large photo sets zipped, not sent one by one
- [ ] Photos are oriented correctly and in focus

## Reports and documentation

- [ ] Daily report / daily log completed and attached
- [ ] Timesheets or crew counts if required
- [ ] Delivery tickets and packing slips
- [ ] Inspection reports or test results received on site
- [ ] Any signed field authorizations or change directives
- [ ] Quantities / production numbers recorded

## Submittals, RFIs, and drawings

- [ ] Any RFI raised on site is written down and included
- [ ] Marked-up drawings or as-built redlines scanned or photographed legibly
- [ ] Submittal samples or product data photographed
- [ ] Field measurements the office asked for

## Final check

- [ ] Total file count looks right for the day
- [ ] Largest files finished uploading (did not stall)
- [ ] You received a receipt or confirmation that the packet was received
- [ ] The packet is assigned to / will be picked up by the right office person

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_Provided free by RoverDrop. RoverDrop turns this checklist into a tracked workflow: crews submit
to one queue, the office accepts and files each packet, and every handoff gets a receipt and an
archive copy. See https://roverdrop.com/for/construction._